Conference Call Tips to Help You Have a Successful Conference Call
With people conducting meetings without the need to travel from place to place, conference call have now become an integral part of businesses today. It is important that you plan for the conference call since you will have several people attending and so that I becomes a productive time. Below are some of the quick tips to help guide you have a successful conference call.
Before using the conference call features in a meeting, it is important that you learn how to use the features before you use them. Conference calls are such important meetings and the last thing you want to do is waste everyone’s time by not knowing how to use the features at your disposal. Practice using the features before the conference call so that you are familiar with all the features that are available since this will give you more confidence.
Before the conference call, it is wise to circulate the agenda of the conference call so that people are on the same page when it comes to what needs to be discussed in the meeting. People get to prepare in advance when the agenda of the meting are circulated in advance. when you send the agenda in advance, people are able to able to gather the relevant information they will need for the meeting.
People that only need to be in the meeting are the ones you should invite when scheduling a conference call. When you invite the people that need to be in the conference, you avoid having too many people. You eliminate many opinions when you limit the conference calls to four or five people and this eliminates any chaos that you may have to deal with during the conference call.
Summarizing and following up what has been discussed is important during and after the meeting. By recording the meetings, you are able to follow up on issues discussed and this is beneficial. Identify issues that need further exploration after the meeting as well as thank people for their time during the meeting when you are doing follow up for the conference call.
Do not shy away to using additional conference call features to make the meting productive. The mute feature can come in handy if you want to control who is speaking and you can use it if you need to ask specific questions to specific individuals. Another greta feature that you can take advantage of is one that allows you to share visual charts with other people in the conference calls so that people are looking at the same thing and this becomes helpful.